Secretary, Hong Fook Center

POST DATE:  November 22  2019

POSITION: SECRETARY, HONG FOOK CENTER

RESPONSIBLE TO: Program Director, Hong Fook Adult Day Health Care Center

COMMITMENT (HOURS): Full-time or Part-time

STATUS:  NonExempt (3 months orientation period)

APPLICATION DEADLINE: Open until filled

JOB SUMMARY: Under the direction of the Program Director, the On-Call Secretary provides a variety of administrative support functions, including but not limited to: receiving visitors and telephone calls, maintaining detailed records and statistics, preparing reports, filing, typing a variety of materials, maintaining a schedule of client assessments and paperwork flow to various agencies, drafting of correspondence.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Performs advanced typing in the following areas: reports, statistics, proposals and general correspondence.
  • Maintains office records and organizes/modifies the filing system and the agency’s various mailing lists.
  • Provides general reception supports, answers telephones, provides information, directs client traffic and makes staff appointments.
  • Prepares a variety of periodic and special reports, which may require gathering data from several sources, compiling such data and arranging it into a proper format.
  • Proofreads for accuracy, completeness, correct English usage, and compliance with Agency policies and regulations.
  • Attends to a variety of office supports details, such as processing time sheets, ordering supplies and transmitting messages.
  • Sorts and distributes daily mail.
  • Perform other appropriate tasks deemed necessary by the Supervisor.

QUALIFICATIONS:

  • High school diploma.
  • Ability to work with various departments under time constraints.
  • Flexibility, initiative, creativity and organizational skills.
  • Bilingual in English and Cantonese languages required.

OTHER REQUIREMENTS:

  • Good communication, organization & customer service skills.
  • Ability to prioritize works effectively and maintains confidentiality in sensitive matters.
  • Excellent word processing and typing rate at 45 wpm.
  • To lift a minimum of 20 lbs.
  • Proficiency with spreadsheet and database programs (Excel, Words,…..)
  • Meeting planning and calendar scheduling.

SALARY RANGE:  Depends on Experience.

TO APPLY: Send, fax or e-mail resume to: Human Resources, Family Bridges, Inc., 168 – 11th Street, Oakland,   CA 94607,  Fax: (510)839-2435 or E-mail to: [email protected]

Family Bridges, Inc. is a non-profit multi-services community based organization that has been serving the Asian American communities in the East Bay for more than 50 years.  Family Bridges, Inc. is an equal opportunity employer regardless of race, color, religion, sex, national origin, marital status, sexual orientation, age or disability.