HUMAN RESOURCES AND ADMINISTRATIVE ASSISTANT

POSITION:   HUMAN RESOURCES AND ADMINISTRATIVE ASSISTANT

RESPONSIBLE TO: Senior Development/Administration Manager

COMMITMENT (HOURS): Full–time (40 hours/week)

STATUS: Non-exempt (3 months orientation period)

APPLICATION DEADLINE: Open until filled

JOB SUMMARY: Under the supervision of the Administration and Development Manager, the human resources and administrative assistant is responsible for providing administrative and human resources support to the agency. The duties include but not limited to handling benefits administration, employee safety & training coordination, performing administration and safety duties for all sites, preparing reports and provide general typesetting/editing/proofreading of all the printing materials, coordinating the maintenance of a number of office machines as well as other agency equipment and facilities as well as assisting development team with marketing, outreach and fundraising activities

MAJOR DUTIES AND RESPONSIBILITIES:

  • Provide overall administrative support to the human resources and administration team
  • Coordinate training and perform the administration duties and safety inspections for all sites.
  • Administer benefits administration activities, certificates and renewals.
  • Perform the filings of Federal and/or State required documents.
  • Support HR with recruitment process.
  • Address and solve the problems of all the facilities issues, includes copiers, elevator, alarm, water, lighting, heating, …etc.
  • Office management: equipments (including phone/voice mail/copiers, fax machine…), vehicles and facilities inventory.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • Maintain workplace hygiene.
  • Coordinate with the contractors, including janitorial services, alarm company, repair of the facilities,…etc.
  • Serve as back-up Receptionist as needed.
  • Assist development team with daily routines, marketing, outreach and events.
  • Maintain and update donors’ database.
  • Other duties as assigned by the Supervisor.

QUALIFICATIONS:

  • Excellent verbal and written communication skills.
  • Bilingual in English and Chinese preferred but not required.
  • BA preferred and with 2 years paid experience in related field.
  • Office equipment, such as: uses a variety of standard typewriter, calculator, copy reproduction equipment, word processor and computer.
  • Problem-solving skills and decision-making abilities.
  • Desire and aptitude for learning new tasks quickly.
  • Self motivated, work independently and team oriented.
  • Computer (PC) skills in word processing and data base management.
  • Familiarity and ability to compose normal business correspondence.
  • Knowledge of standard office practice and procedures, including filing, record keeping.
  • Must be detail oriented with strong organizational and networking skills
  • Must be flexible working weekends and evenings when necessary
  • Strong knowledge of PC computer, social media skill and database preferred.
  • Valid California Drivers License.

ADA REQUIREMENTS: 

  • Vision 20/20 w/correction.
  • Mobility – walk/travel to 7 sites.
  • To lift a minimum of 20 lbs.

SALARY RANGE: Depends on Experience, plus benefits

TO APPLY: Send, fax or e-mail resume and cover letter to: Human Resources, Family Bridges, Inc.,
168 – 11th Street,  Oakland,   CA 94607,    Fax: (510) 839-2435

Family Bridges, Inc. is a non-profit multi-services community based organization that has been serving the Asian American communities in the East Bay for more than 50 years. Family Bridges is an equal opportunity employer regardless of race, color, religion, sex, national origin, marital status, sexual orientation, age or disability.